Vendor Management

Society Management Committee members have to regularly deal with a number of external vendors from whom they purchase services and products for society. Some of these are:

• Water tanker providers
• Waste management equipment dealers
• Stationary providers
• Plumbing, electricity, repairmen services, etc.

To avoid delays in essential services and minimize payment-related issues, efficient vendor management is crucial. MyGate offers a user-friendly feature that simplifies the process of managing vendors, including service approvals, purchase requests, vendor details storage, procurement automation, billing, and reconciliation.

Managing Committee members can navigate the MyGate dashboard using the following steps:

1. To create a vendor

1. Login to dashboard.mygate.com.
2. Go to the “People Hub” icon on the left-hand side of the screen.
3. Click on “Vendors.”
4. Select “Create Vendor” and fill in the necessary details.

2. To raise a Purchase Request

1. Log in to dashboard.mygate.com
2. Click on the Accounts icon present on the left-hand side of the screen
3. Click on Purchasing. Select “Purchases” and then click on “Create”
4. Select “Purchase Request”

3. To raise a Request for Quotation

1. Log in to dashboard.mygate.com
2. Click on the Accounts icon present on the left-hand side of the screen
3. Click on “Purchasing”
4. Select Purchases and then click on “Create”
5. Select “Request for Quotation”

4. To raise a Purchase Order:

1. Log in to dashboard.mygate.com
2. Click on the Accounts icon present on the left-hand side of the screen
3. Click on “Purchasing”
4. Select Purchases and then click on “Create”
5. Select “Purchase Order”

5. To collect delivery

1. Login to dashboard.mygate.com
2. Click on the Accounts icon present on the left-hand side of the screen
3. Click on “Purchasing”
4. Select “Purchases” – pending deliveries will be listed here
5. Click on the “No” tab and fill in the details to receive the order

6. To book an expense

Expense booking can be done either individually or by clicking on the ‘+’ on the purchase order.

1. log in to dashboard.mygate.com
2. Click on the Accounts icon present on the left-hand side of the screen
3. Click on “Purchasing”
4. Select “Purchases”
5. Against collected deliveries, click on the ‘+’ tab under the Book Expense coloumn

No more vendors knocking on doors for payments or residents waiting for long, Managing vendors in a housing society becomes simple and efficient with MyGate’s Vendor Management feature. Using the MyGate platform, Managing Committee members can now easily raise purchase requests, track invoices and organize their payments.