You can migrate from ADDA to Mygate without losing your accounting history. Mygate’s onboarding team migrates resident and unit data, ledgers, invoices, receipts and outstanding dues, validates the migrated figures against your existing records, and takes the society live after committee sign-off.

For a society of 1,000+ units, the data migration itself can take a few days, depending on the volume and quality of the source data.

Mygate is a full society management platform: accounting and billing, helpdesk, amenities, communication and gate security in one app. Societies may choose to switch to bring accounting, billing, helpdesk, amenities, communication and gate security under one platform.

In short

• What moves: resident and unit data, 6 to 10+ years of accounting history, invoices, receipts, outstanding dues, helpdesk and amenity records.
• Who does the work: Mygate’s onboarding team, with your treasurer and committee reviewing at each stage.
• How accuracy is checked: comparison reports for invoice numbers, receipt numbers and dues, before anything goes live.
• When you go live: after your committee confirms the numbers.

Why do societies switch from ADDA to Mygate?

Common reasons societies consider a switch include:

1. They want accounts, gate security and helpdesk in one app

Some societies run accounting on one product and the gate, complaints and amenity bookings on others. Mygate brings these into one platform, so a payment, a complaint and a visitor approval all happen in the app residents already open every day.

2. They want more automation in the accounts

Invoices go out on schedule, penalties follow your own rules, GST can be switched on or off per line item, and online payments reconcile on their own. Anything that doesn’t match appears in a single exceptions report, so the treasurer doesn’t have to search for it.

3. They want stronger controls and audit-ready reports

Mygate offers purchase approvals by department or amount, budgets with variance tracking, GST and TDS reports, a Schedule VI balance sheet, Tally export, and a read-only role for auditors.

4. They want residents to actually use the app

Collections and complaints only improve if residents use the app. Mygate is built for daily use, with visitor approvals, bill payments, notices and amenity bookings in one place.

5. They’re worried about the move itself

That is the most common reason societies wait. Mygate’s onboarding team migrates 6 to 10+ years of history, checks it with comparison reports and goes live only after the committee signs off.

When switching may not be worth it

If your accounts are running well, your auditor is comfortable with your current reports, and the gate is already sorted separately, switching may not be necessary. Weigh the benefits against the effort of changing systems, and ask for a trial migration of one month’s accounts before you commit.

What data can be migrated from ADDA to Mygate?

We can bring across:

• Unit master data and resident and tenant details
• Past invoices and receipts, with their original numbers and dates
• Outstanding dues for every unit
• Accounting history, year by year. We can handle 6 to 10+ years, including lakhs of ledger entries
• Penalty and interest rules, GST structures and bank details
• Helpdesk categories and history
• Amenity booking rules and history
  Invoice numbers, dates and outstanding amounts carry over exactly, so your audit trail stays continuous. Mygate’s migration team uses automated data-processing and validation tools to handle large, multi-year datasets.

How the migration works

1. Data discovery and setup

We collect your unit master, resident and tenant details, invoices, receipts, audit reports, outstanding dues and existing billing rules. The team also identifies the accounting structure and integrations required for the new setup.

2. Configuration and data review

We set up your billing cycles, penalty and interest rules, move-in and move-out charges, amenity rules and helpdesk categories. Then we review the migrated data with your committee before moving on.

3. Service integration and financial setup

Historical payments, year-wise accounting entries, bank details and payment gateways are brought in. The audit trail stays intact, so your treasurer can start work straight away.

4. Validation, training and go-live

Your committee checks the accounting summaries. We test the helpdesk and amenities, train staff and committee members, and run onboarding sessions for residents. The platform goes live only after the committee confirms everything is right.

How long does it take?

For a 1,000+ unit society, the data migration itself can take a few days. The complete migration process, including data review, configuration, training and resident onboarding, can typically take around 1–2 weeks, depending on the migration scope and source-data readiness.

We suggest keeping your old system available until your first audit on Mygate is done, so you can always cross-check.

What to prepare before you start?

1. Your latest resident and unit list
2. Opening balances and outstanding dues
3. The last year’s invoices, receipts and audit report (earlier years if you want them migrated)
4. Your penalty, interest and GST rules
5. Bank account details and your payment gateway setup
6. The name of one person on the committee who will review and sign off

What your accounts look like on Mygate?

Mygate’s accounting module is built for treasurers and auditors, not only for collecting maintenance:

• Core books: general ledger, chart of accounts, journal vouchers, trial balance, day book and a balance sheet in Schedule VI format
• Tax: GST and TDS reports, with GST switched on or off per line item
• Reconciliation: automatic bank reconciliation, with an exceptions report for anything that doesn’t match
• Control: budgets with variance tracking, purchase requisition to RFQ to purchase order, with multi-level approvals by department or amount
• Other tools: fixed deposit tracker, credit notes, advance accounts, and Tally export
• Access: separate roles for treasurer, accountant and auditor, with read-only access for auditors
  
  Because accounts sit alongside helpdesk, amenity booking, communication and gate security, a payment, a complaint and a visitor approval all happen in the app residents already use daily.

What sets Mygate apart?

1. One platform for the whole society

Accounting and billing, helpdesk, amenity booking, communication and gate security all sit in the same app. Your treasurer, your guards and your residents work from one system instead of several.

2. Deep accounting, built for audits

Ledger to Schedule VI balance sheet, GST and TDS reports, automatic bank reconciliation, budgets with variance tracking, multi-level purchase approvals and a read-only role for auditors are all part of the platform.

3. A migration run by a team, not left to you

Our onboarding team handles the heavy lifting and shares timelines, checklists and progress updates, so your committee’s job is to review and approve.

4. Engineering-led accuracy

More than 20 internal data tools help us process complex, multi-year financial histories, and comparison reports check the result before you go live.

5. Governance and data protection

Role-based access, approval chains and audit trails support committee governance. Mygate holds ISO 27001 certification and provides consent flows, privacy notices, retention controls and grievance handling to help societies meet their DPDP Act duties.

6. Designed for residents

Residents pay bills, approve visitors, raise requests, check notices and book amenities from one app. Adoption is what makes collections and helpdesk work, so the app is built around everyday use.

What changes after you go live?

Once the society is on Mygate, the day-to-day work shifts:

• Billing: invoices are generated on schedule, penalties follow your rules, and reminders go out automatically.
• Collections: residents can pay online, and defaulters are easy to find in billing and collection reports.
• Audit and governance: clear audit trails, approval chains and auditor access make year-end work simpler.
• Helpdesk: complaints are logged, assigned and escalated through a four-level matrix.
• Support: your committee and staff get ongoing support after go-live. Dedicated ERP support team with faster turnaround. Larger tech and product org. Direct feedback loop with RWAs. No paid onsite dependency.

Moving from ADDA specifically

ADDA is a capable platform, and many societies run well on it. If you’re considering a move, a few practical tips:

• Start with one month. Ask us to run a trial migration of a single month’s accounts so your treasurer can compare the figures.
• Check what you can export. Gather your ledgers, invoice and receipt reports and dues statements from ADDA before the project starts.
• Tell us about customisations. Special billing heads, custom penalty rules and multiple bank accounts are easier to set up when we know from the start.

For a side-by-side look at the two products, see our Mygate vs ADDA comparison.

Societies move between platforms regularly. Pramukh Elysium moved all its residents and history from NoBrokerHood to Mygate and went on to recover maintenance dues that had been pending for more than two years.

Frequently Asked Questions