Property owners in Delhi should use caution and vigilance while renting or leasing space to potential tenants. For security purposes, it has become significant to always be inquisitive about the people one is dealing with. Therefore, a landlord is continuously on the lookout for several warning indicators to enable prophylactic steps before something hazardous happens. In conducting a background check on prospective tenants, landlords need to be on the alert for potential warnings as Delhi is a city where violence is consistently in motion. Therefore, it is required to abide by the legislative directives provided by the Delhi government, which combines carrying out Delhi police tenant verification with directives issued by the officials.

Every Indian city, including Delhi, has implemented mandatory regulations that force landlords and tenants to submit background checks. Initiating a strategy for dealing with problematic or dubious property owners or tenants—who may be con artists or fraudsters is helpful. They could even be violent or criminal antisocial elements who disrupt people’s property, lives, or financial stability. One has a significant financial investment in their home, villa, or apartment as a property owner. As a result, a landlord must adequately shield his investments, and tenant verification is an excellent tool for doing so. The Delhi police tenant verification is unquestionably crucial for safeguarding several possessions and standards.

What is the need of Delhi police tenant verification?

Delhi now requires tenant verification due to an increase in crime. The behavior of a person is very difficult to predict. A tenant may be a criminal who poses a risk to the property owner and the neighborhood’s residents. An effective technique that guarantees someone can be apprehended if they try to hurt someone or perform a crime is tenant police verification. Landlords run the risk of housing subpar tenants by failing to conduct thorough tenant screening.

The Indian Penal Code’s Section 188, which deals with public officials who disobey orders, permits offenders to be penalized if their actions result in any harm as a result of their disregard for the law. A fine of Rs 200 or a punishment that includes a term of jail that may last up to one month will be imposed on the violator. When renting out a house, a landlord must make sure the tenants are fit to manage or reside in the home. A bad tenant will only make it more expensive for a homeowner to lose money because of non-payment of rent, loss of property, and legal costs. Investigations on tenants are essential because of this. The right applicants for the rental property can be found by a homeowner by running a tenant background check.

Implementing a tenant verification will eliminate the risk of the following:-

• Police visits to tenants help identify horrific crimes, as well as aid in the capture of evading criminals and enhance property security. Additionally, it can assist in locating unauthorized occupants and instill a sense of legal dread in tenants.
• Tenant verification allows landlords to undertake an investigation and learn more about the past behavior of their tenants. This gives them the chance to confirm the veracity of the information given by tenants and the absence of any unethical business practices.
• When a tenant’s information is verified, they are informed that it has been entered into the local police database and are asked to refrain from carrying out any offensive operations.

What is the online procedure of Delhi police tenant verification?

A landlord can give Delhi Police online access to tenant information. Tenant verification ensures that landlords thoroughly investigate potential tenants before allowing them to occupy a property. The police do tenant vetting. Before handing over the keys to a home or apartment, every landlord should complete the necessary paperwork and apply for renter police verification online in Delhi or by downloading the form. The online Delhi police tenant verification fees are Rs.250. Landlords must comply with police tenant verification requirements under the law.

To complete the process of police verification online in Delhi certain steps must be taken into account.

• Visit the webpage for the Delhi Police or the state government’s online resource for your desired location.
• Next, locate the website’s online police verification form, select citizen service, and then select tenant registration and create a new account.
• Fill in the information required and don’t forget to jot down the username and password.
• Click on submit and an OTP will be sent to a mobile number.
• Enter OTP and punch on verify.
• Successful user creation will be indicated by a notice. A username and password are required to gain access.
• The tenant police registration page will be opened.
• Enter the owner’s credentials and tenant’s information including complete name, previous and permanent address, mobile number, place of employment, and other occupational details.
• Enter the tenant’s reference contact details.
• Click on the affidavit and attach identity proofs like a photograph, an adhaar card, a rent agreement, and PAN.
• Click on submit and the form will be registered with Delhi police.

Offline procedure for Delhi police tenant verification

The following procedure must be followed for offline tenant police verification. The offline Delhi police tenant verification fee is Rs.500.

• Visit the online Delhi police portal and download the police verification form or collect it from the nearest police station.
• Fill in the owner’s and tenant’s required details including name, complete address, contact details, etc.
• Attach all the required documents like identification proof, a lease agreement, and more.
• Fill in all the details carefully and don’t forget to recheck it before submitting the form.
• Sign and submit the form to the Delhi police station.
• Maintain the accuracy of the details to avoid any legality in the future.

Delhi police tenant verification: documents to check

Tenants and landowners can locate one another easily thanks to internet sites that serve as a mediator. However, given how much legal labor a lease agreement entails, both parties need to be completely informed of the paperwork needed to complete the transaction.

1. Electricity bills

Electricity invoices are typically issued in the landlord’s name. Always examine the past due amounts and any penalties for past late payments. In particular, if using several heavy-load appliances, one might verify the overall load permitted on the electricity meter.

2. No-objection certificate

There are a lot of housing societies with restrictions and preferences for renters in places like Delhi and elsewhere. To prevent such disputes, it is a good idea to ask the landlord about the society’s bylaws and the no-objection certificate from the apartment’s administration.

3. Proof of Ownership

Additionally, tenants have the right to request proof of home ownership, such as a legal title or any other credential authenticating the homeowner’s authority to rent out the property.

Ensure sure that all the information is credible while completing the tenant police verification. A lawsuit can result from any discrepancy in the information.

One of the most significant legal documents both parties—the landlord and the tenant—must sign is a rental agreement, which governs the lease. It includes information on the specifics of the property’s tenancy terms and conditions. The two parties have also agreed to a legally binding contract. A contract contains all pertinent information, including rent, a security deposit, details about the property, its dimensions, address, kind, and, most crucially, how long it will last. Both parties must thoroughly read the clause before signing it because it is legally binding. Until the two non-beneficiaries sign the document as witnesses, the agreement is void.

Through this type of agreement, the desired objectives can be procured

1. Non-verbal

A formal and legally binding arrangement between the parties would be a rent agreement. This kind of agreement would always be put in writing. As a result, it would serve as a declaration that either party may resort to in the future.

2. Contractual obligation

The parties can uphold compliance by engaging in an agreement. Given that the memorandum of understanding is in writing, the legal provisions would apply to both the lender and the borrower.

3. Collaboration between parties

By signing a leasing agreement, the parties establish an association with one another. Both parties have clear obligations to fulfill, and the connection will only be commercial.

4. Capitalization

For the landlord, the monthly rent provides a consistent source of cash funds. For the landlord, this would be lucrative. The house owner receives a monthly payment rather than selling the property in a single transaction. Additionally, the tenant wouldn’t be required to contribute a sizable sum toward the monthly rent.

Types of tenancy agreements in India

A rental agreement specifies the name of the landlord, the tenant, the rules of the arrangement, and the total rent to be paid for the duration of the tenancy. There are three basic types of tenancy agreements in India.

• Rent agreement
• Lease agreement
• Leave and license agreement

1. Rent Agreement

A rent agreement is a formal contract that unites a prospective tenant and a property owner who wishes to lease a specific property for a particular amount of time. The agreement contains details such as the names of the landlord and tenant, a specification of the premises, the consented monthly installment, delayed payments, a grace period, and the amount of the security deposit. Facilities, parking rights and provisions, repairs and upkeep, and property insurance are a few examples of things that the tenant may or may not be allowed to leverage.

Rent contracts in India are often shorter, lasting 11 months on average. An easy-to-understand document called a rent agreement enables both parties to come to a mutually agreeable settlement. The registration of a rental agreement is optional. Contrarily, the notarization, which is only an affirmation of the documentation and has no legal force, ought not to be confused with the registration.

The reason a rent agreement is important is so that, in the event of a breach, the parties may rely on its terms and go to court for the appropriate relief. A lease must span a minimum of 11 months. Moreover, if the agreement is longer than 11 months, it must be accredited for it to be acknowledged as testimony in a court of law. The Property Transfer Act, Arbitration Act, Evidence Act, and Enrollment Act are all significant pieces of legislation that regulate the tenancy agreement.

2. Lease Agreement

A lease agreement is typically required when there will be an extended term of occupancy. The preference of landlords who want to lessen the volatility of their long-term income is to lease their properties. The lease is an agreement between the lender and the borrower that gives the renter the right to use the property for a predetermined amount of time (generally more than 12 months). A lease arrangement, as opposed to a rent agreement, frequently ties the homeowner and the tenant together for the stipulated time. A 99-year term can be seen in several leases. In simple terms, a 99-year lease means that whoever purchases a piece of land with a 99-year leasehold will only own it for 99 years before it is returned to the original landowner. Additionally, a lease establishes a right to use the property, establishes an interest in it, and is transferable.

The lease agreement guarantees that, unless otherwise stated, the lessee would not evict the property. Furthermore, the lessee may receive legal notice. A lease agreement must be certified and recorded in the event of litigation to be considered by a court of law.

Since the leased property is located in a different region of the country than the landlord’s home, the landlord occasionally finds it challenging to finalize the lease deed. In this situation, they can sign a Power of Attorney in the name of an acquaintance who resides close by and can collect rent on his behalf. Tenancy law states that the landlord is the one who receives the rent.

3. Leave and License Agreement

The leave and license agreement is distinct from lease and rent agreements and is administered by the Indian Easement Act of 1882. The registered owner occupies the premises of the owner according to a leave and license agreement. The property right would be void without it because it is provided by the conditions of a Leave and License arrangement instead of a rental agreement.

Such a deal facilitates the removal of the occupier more easily than a lease agreement. These contracts never provide the rights to occupy space; they always provide the ‘license’ to do so. There is no traditional landlord-tenant relationship formed, and the property owner always has the power to evict the occupant.

In contrast to a lease agreement, this one does not create a transferable interest in the property. As opposed to a license, a lease also results in inheritable rights. A leave and license agreement grants permission to occupy the property, whereas a lease creates exclusive rights to it. Furthermore, these contracts are revocable, in contrast, to lease arrangements.

India’s Millennium City, Gurugram, is one of the nation’s most dynamic cities. One of India’s thriving cities that has seen a quick ascent up the development ladder is Gurugram. Gurugram upholds its reputation as being on the optimum path to accomplish the culmination of the most urbanized city in India by boasting wealthy suburbs, gigantic apartments, enormous retail malls, dazzling amenities of multinational companies all around, and more. Gurugram is home to several prestigious institutions, and a sizable presence of roughly 250 Fortune 500 corporations makes the city a hub for career opportunities and education.

The Gurugram-Manesar-Bawal belt has developed into the nation’s car powerhouse, providing entrepreneurs with a wealth of options. The production of telecommunications equipment, electrical goods, sporting goods, rubber products, and software is all done by countless illustrious and respected companies. Other industries include those that produce light engineering products, pharmaceuticals, agro-based and food processing, leather, and air conditioners, among others. Gurugram, collectively, is a remarkable example of modern India, thriving at the apex of its prosperity. Undoubtedly, the probability of crime rises in an affluent city. To reduce the possibility of any unethical activity, it is imperative for homeowners to go for tenant police verification in Gurgaon.

Why you should apply for police verification in Gurgaon?

Knowing a tenant’s history and dependability is crucial before entrusting them with property ownership. So, in most of India, tenant verification is now required, and Gurgaon is no different. This city experiences a population boom due to expanding industry. This kind of verification is crucial. Whatever your expectations as a landlord, the law in India mandates that all tenants submit to police verification. It is therefore essential to choose the appropriate renter who can provide a stress- and dilemma-free way of life.

Background checks on tenants are crucial as a result. It is incredibly challenging to forecast someone’s conduct. A tenant could be a dangerous criminal who endangers both the landowner and the neighbors. Tenant police verification online in Gurgaon is a practical method that ensures anyone attempting to harm someone or commit a crime will be caught. By skipping a thorough tenant screening process, landlords run the danger of harboring poor tenants.

Any unlawful activity committed by the renter on the property of the landlord would subject the landlord to legal liability. The likelihood of the property generating rental income may even be put in jeopardy by a renter with an ambiguous rental history. A severe mistake would be making such a person a residence on the property. The importance of tenant verification increases at this point. Police verification necessitates a thorough investigation of prospective tenants. Tenants in Gurgaon must now submit to police verification, per city officials. The offline or online police verification in Gurgaon is essential for safeguarding several possessions and standards.

• The history of a potential tenant can readily be investigated. So, a homeowner may be sure that those residing on the property are of good moral character and aren’t involved in any criminal activity.
• Additionally, the tenants will continue to have peace of mind knowing that the landlord is abiding by the law enforcement department’s legal procedures. It indicates that everything will be documented by the standards established by the regulating body. In these processes, there will be no possibility for a discrepancy.
• The person residing in a rented house will think twice before indulging in nefarious acts because the identification evidence of the tenant will be recorded with Gurugram Police.

Steps to apply for tenant police verification in Gurgaon online

Tenant information may be made available by a landlord for Haryana Police verification online. Before allowing a renter to inhabit a property, landlords are required to do a comprehensive investigation of the individual. Every landlord should complete the relevant documentation and apply for renter police verification online in Gurgaon before handing over the keys to a house or flat. According to the law, landlords are required to abide by police tenant verification criteria.

There are specific stages that must be followed to finish the Haryana police tenant verification online process.

• Visit the location-specific webpage for the Haryana Police’s online resource.
• Finding the website’s online police verification form after that, choosing citizen service, selecting tenant registration, and finally creating a new account are the next steps.
• Complete the necessary information, and don’t forget to write down the username and password.
• A cellphone number will receive an OTP after clicking submit.
• Punch on verify after entering the OTP.
• A message will appear after successful user creation. Access can only be granted with a username and password.
• The registration page for the tenant police will now be displayed.
• Enter the tenant’s information as well as the owner’s credentials, including the tenant’s full name, current address, prior address, mobile number, current employer, and other employment-related information.
• Enter the tenant’s reference contact details.
• Select the affidavit and add identification documents such as a photo, an adhaar card, a lease, and a PAN.
• The form will be recorded with Haryana police after the user click submit.

Steps to apply for tenant police verification in Gurgaon offline

The following process must be followed for offline tenant police verification in Gurgaon.

• Download a police verification form from the Haryana police website or pick one up from the neighborhood police station by going offline.
• Include all necessary information for the owner and tenant, such as name, complete address, contact information, etc.
• Include all necessary supporting documentation, such as a lease agreement and proof of identification.
• Complete the form, sign it, and submit it to the Haryana police station with the application processing fee.

Internet services that act as a middleman make it simple for tenants and landowners to find one another. But considering how much legal effort a leasing agreement includes, both parties must be well aware of the paperwork required to execute the deal. When completing the tenant police verification, be certain that all the information is reliable. Any disparity in the data could lead directly to litigation.

Indian cities are the center of all attention for the adept and the deserving. The most challenging task though is budgeting in a big metropolis like Noida. Noida has long been a preferred option for homebuyers, real estate investors, and builders because of its infrastructure and proximity to the National Capital Region. The city has experienced tremendous industrial growth and urbanization. Noida houses many well-structured and sought-after nonprofit institutions and corporate entities, including those in the media and the entertainment industry. Compared to other large cities, Noida offers more rental and for-sale properties, lodging, dining, and other services.

The authority has built a variety of green belts, gardens, and parks in Noida, the city free from traffic congestion and pollution, to further enhance its pollution-free environment. Within the boundaries of Noida, a cutting-edge, effective, and comprehensive infrastructure made up of housing options, retail spaces, office buildings, and business and entertainment hubs will support the city’s expanding industrial sectors. Infrastructure in this region has existed for a long time before growth, unlike in many other industrial locations. The goal is to transform Noida into a verdant paradise.

Noida is a bustling metropolis with various leisure- and lifestyle-related activities available. The prices are, nonetheless, quite appealing compared to the amenities and facilities offered here. Many young people have moved to Noida for employment because of the IT enterprises, tech support groups for banks, and global corporations. In light of this, if a person intends to relocate to Noida, one may need to budget for these costs.

These attributes imitate Noida’s typical cost of living.

Accommodation expense

In metropolitan cities, rental housing is always a substantial area of concern. Given the size and development of this metropolis, rental costs will also vary depending on the neighborhood and if a tenant is single, married, or with children. The types of tenants and their preferences influence rent. Average rent in Noida can be as high as Rs.35,000-80,000 in affluent regions and can vary from Rs.4,000 to 7,000 in more affordable areas. Bachelors and students can easily find a 1 BHK and shared housing options like PGs for between Rs.5,000 and Rs.10,000. A decent-sized one-bedroom apartment will cost between Rs.8000 and Rs.15000 for couples and families.

Travelling expense

Noida offers a variety of transportation options, including buses, metros, and more. Metros are consistently regarded as the optimum choice due to their affordability and flexibility. Another excellent alternative for getting around is local buses. Other forms of transportation in this area include taxis, autos, and cycle rickshaws. Moreover, there are services like Ola and Uber, which are incredibly practical for travelers. However, it is always preferable to utilize one’s vehicle to cut down expenses or stay close to the place of work or institution.

Meal expenses

Food should be taken into consideration first. Cooking for yourself or hiring a cook is the most cost-effective approach to saving money. As the cost of employing a cook ranges from Rs.1500 to Rs.3000, it will result in significant financial savings. Food delivery choices like Swiggy, Zomato, and several other food delivery applications are available for everyone, primarily utilized by bachelors or students. Therefore, it all relies on how an individual wants to prepare their meals following their budget. Outside food will cost a minimum of Rs.5000 per month.

Grocery expense

The daily need can readily be met with groceries from the neighboring grocery stores. The average cost of a month’s worth of groceries is between Rs.1,000 to 2,000 or Rs.4000-6000 depending upon the family size. Through multiple delivery services like Bigbasket, Grofers, etc., one may have all of their groceries delivered to their door.

Primary and secondary education

Education for children is a crucial factor that should be given the highest priority. A child’s future will undoubtedly be established if they have received a quality education and all the resources required. In Noida, there are innumerable well-known educational institutions. In certain international and private schools, the annual tuition ranges from Rs.72000 to 3.5 lacs. The annual fee for kindergarten and playschools ranges from Rs.4000 to Rs.120000.

Entertainment expenses

Everyone requires some form of entertainment to unwind as jobs, studies, and other obligations hamper us. Noida offers an array of recreational opportunities, including sparkling nightlife, shopping complexes, cinema halls, and bars. Watching movies in Noida’s multiplexes is affordable. One can just spend their weekends shopping and doing other things in Noida malls, followed by a fancy meal at a fine restaurant. There are still many more pocket-friendly alternatives for leisure and entertainment, such as indoor gaming halls, lanes for bowling, and amusement parks outside.

When determining the cost of living in Noida, a plethora of variables is considered. Depending on the size of the family and the annual income, every individual has their prerequisites. The anticipated cost of living in Noida for students or a bachelor is relatively low than it would be for a couple or a family.

Let’s access a ballpark notion of how much Noida will cost certain folks.

Cost of living in Noida for a single person

At reasonable costs, a person can live a respectable life in Noida. If one chooses suitable PGs or apartments at affordable prices, the cost of living in Noida for a single person can be kept modest. The rest of the expenses, such as food, travel, and other ancillary costs, can be readily covered within the range of Rs.6000 to Rs.8000 apart from the flat rent which will cost around Rs.10,000 to Rs.15,000 for a 1 BHK. A comfortable PG with all the essential amenities, such as a geyser, food, internet, etc., will cost roughly between Rs.5000 to Rs.20,000. Therefore, in some locations, one may live comfortably for under Rs.15,000. Therefore, the average cost of Living in Noida for a single person would be between Rs.30,000 to Rs.35,000. In contrast to some luxury areas of the city with all the amenities, one could easily spend between Rs.25,000 to Rs.30,000.

Cost of living in Noida for students

It can cost students around Rs.6000 and Rs.8000 to live in a shared 1 BHK apartment in Noida. Although several good PG alternatives range from Rs.5000 to Rs.10,000. To cut down expenses self-catering will be a cost-effective substitute for employing a cook, which would run between Rs.1,500 and Rs.3000 per month. Traveling expenses can be eliminated by residing in proximity to the institution. Therefore, the average cost of living in Noida for students will be around Rs.15,000 to Rs.25,000.

Cost of living in Noida for a couple

The area a couple chooses, as well as amenities, security, and other factors, affect their cost of living in Noida. In Noida, there are some opulent areas with all the conveniences for a quality 1 BHK home costing between Rs.20,000 and Rs.40,000, as well as some more moderately priced areas where a couple may get a suitable 1 BHK flat for Rs.10,000 and Rs.20,000. The cost of living in Noida for a couple depends on how they plan their budget; expenses are determined by the standard of living, which varies depending on the location. As a result, the monthly cost of living for a couple in Noida might reach a maximum of INR 40,000–70,000.

Noida is one of the busiest cities, which is close to the capital. Nearly all modern amenities are present in the city. Expenditure is the primary concern. Accommodations, food, and transportation all contribute to the cost of living.

The notion of renting has been prominent for a time, particularly in light of India’s evolving real estate market. Even though for many people renting seems like a revenue-oriented move, the landlord should not ignore the red flags whilst selecting tenants. Major cities like Bangalore, Pune, etc. are becoming prominently tenant-centric. Pune house innumerable corporate and reputed academic infrastructures, the second largest city in Maharashtra.

Renters typically watch out for properties that are secure, economical, and in close proximity to their places of employment. The type of renter a landlord selects will determine their return on investment. This safeguarding procedure, which includes both offline and online tenant police verification in Pune, must be thoroughly carried out to ensure personal safety. Without taking an appropriate preventative measure, if a homeowner rents out their property, they will solely be responsible for any misdemeanor that can be accelerated in the future.

Therefore to ensure that the tenant is reliable and does not possess any threat, it would be safe to follow these early measures.

• The prime and most crucial step in tenant screening is a background investigation. In this case, a landowner may discover through a background check whether a tenant has a propensity not to pay rent or harm the property.
• One can contact the tenant’s previous landlords to inquire. A homeowner can make all necessary inquiries to establish whether a prospective tenant is reliable.
• The landlord may also ask for personal references who they can call to investigate the applicant and verify certain facts. Family and friends can vouch for the tenant. A person without a criminal record won’t hesitate to provide references when asked.

What is tenant police verification?

Section 188 of the Indian Penal Code, which dispense with violations of orders by public officials, allows violators to be punished if their course of action causes any damage as a result of their failure to comply with government orders. If a tenant is convicted of a criminal offense, the landlord can be held accountable for conspiracy and aiding in illegal activity as spelled under IPC rules. Punishment leading to imprisonment for a time which may extend to one month or a monetary penalty of Rs.200.

Why is police verification of tenants important?

It is a desirable alternative for property owners because of the increasing demand for rental homes, especially from immigrant communities in cities like Pune. People in awe of capital generated neglect the importance of tenant investigation and rent their homes without carrying out any formal inspections.

Police check-ins on tenants are useful in locating heinous crimes as well as in helping to apprehend escaping offenders and improve property security. Instilling a fear of the law in tenants as well as helping to find unauthorized residents are additional benefits.

Let’s discuss the importance of tenant police verification in detail:

1. Assists in criminal convictions verification

Landlords can carry out an investigation and discover more about the past conduct of their tenants by using tenant verification. This enables them to verify the accuracy of the data provided by renters and the absence of any unethical business practices.

2. Eliminating illegal transactions

Tenant verification informs tenants of the extent of the control that landlords claim over the rental home of their preference.

3. Reduces illegal operations on the property

When a tenant’s information is authenticated, they are aware that it has been added to the local police database and desist from engaging in any offensive operation.

4. Aid in tracking international authentication

As part of the tenant verification process, the appointed law enforcement authorities comb through the preceding locations where tenants have resided. The ability to tell if tenants are domestic or from another country allows landlords to make that determination. It doesn’t matter, but sometimes foreign tenants overstay their welcome and are reluctant to pay for the additional lodging.

Tenant police verification process in Pune

Tenant police verification in Pune can be done using 2 processes because it is the written form that provides authenticity to the agreement and will aid in abducting the violators.

• Online
• Offline

1. Online tenant police verification process

Online tenant police verification in Pune involves the following procedure:

• Pick the adjoining police station from the location of the property.
• Download the Pune police verification e-form from the website.
• Enter the property owner’s credentials, including full name, a digital copy of the most recent passport-size photo, contact number, email address, and postal address.
• Indicate the address of the property and the beginning and termination dates of the lease, and other pertinent information.
• Tenant’s details, including full title, a current passport-size photo, a legal address, and an authentication proof number (found on any document, including an Aadhaar card, a PAN card, a driving license, etc.), as well as a digital version of selected identification proof.
• Details regarding the tenant’s place of employment, including designation, contact information (telephone, email, and office address), and so forth.
• Access to information on references who have first-hand knowledge of the renter. This comprises the agent’s name and contact information as well as the names and phone numbers of peers, close relatives, associates, etc.
• Since the data cannot be formulated once it has been registered, don’t forget to cross-check the authenticity of the credentials.
• Submit the Captcha information after entering it.
• The police might summon the tenant or landlord for further verification.
• The police are mandated to keep a replica of a file with the tenant’s credentials.
• The verification form for properties in rural Pune may also be accessed in Marathi.

2. Offline tenant police verification process

The following procedure must be followed for offline tenant police verification:

• The homeowner is accountable for gathering the essential documentation for both himself and the tenant. The required documentation includes passport-sized pictures, proof of identification, address confirmation, a lease agreement, and more.
• Once attaining all the needed paperwork, head down to the local police station to apply for offline tenant verification.
• Ask the officials for the tenant verification form.
• Carefully read the instructions before filling out the tenant verification form. The landlord is required to present general information, such as the tenant and landlord’s initials, addresses, and contact information.
• Sign the form and submit it to the police station.
• Ensure the accuracy of all the information. Any inconsistency in the information could lead to a lawsuit.

Pune police clearance certificate

A police clearance certificate is mandated to complete the online tenant police verification process in Pune. This ensures that the owner has acknowledged legal credentials from a police officer or Indian government official.

For failing to acquire tenant police verification before renting a property to a tenant in Pune, a landowner may be prosecuted for illicit behavior (FIR). Therefore, it is strongly encouraged for all proprietors to have their information registered with the police before entrusting any tenant with an apartment.

In continuation of our efforts in improving usability, increasing engagement, increasing collection, reducing operational efforts, and supporting acquisition and retention in the system, we have identified and rectified the following product gaps and added certain valuable enhancements to the product.

ERP :

Revamped IGST for income

Much like our expense system that perfectly handles IGST Input, we have now completely automated the IGST Output on the income side. Previously, the IGST active societies had to make some amount of manual effort to ensure the monthly flow of their liabilities. However, with this comprehensive set of changes made to invoicing, penalty calculation and GST reporting, they can now directly use the system for their output filing and compliance. This would helps our admin/accountants in the following ways –

• Automated billing and collection when it comes to IGST houses
• Automated GST on penalty calculation depending on the type of GST applied on the principal invoice
• Dedicated column for IGST in the output report (both tax invoices and canceled ones) along with summations at the bottom of the screen

Notes –

• Normal GST and IGST items are not allowed in a single template, given that it increases the chances of human error and application of CGST on IGST houses
• IGST upgrades are available with both New penalty (applied provisionally post due date and generated as a separate invoice upon receipt of dues) and Mumbai penalty (applied on charge date within the next month’s invoice) systems
• Old penalty system is not covered for this, since it produces invoices that are not static and provides fewer controls to the accountant

Dashboard >> Accounts >> Member invoices

 

Amenity Grouping for a similar set of facilities

For a society with multiple similar amenities such as badminton courts, guest houses, parking slots etc. it becomes very difficult to ensure that a resident within the society does not book all of the available courts and creates a supply concern.

The previous process allowed creation of similar amenities as individual entities exclusive of each other. With the new update, we have introduced a new tool to group those similar facilities and link them under a few booking restrictions –

1. A house’s daily booking quota would now apply across the individual facilities within the group
2. Similarly, a house’s monthly booking quota would now apply across the individual facilities within the group

The society would benefit in the following ways and cases –

1. Effective management of supply if there is a huge demand for a facility (with multiple courts) such as badminton or tennis
2. Peak hours and normal hours for a facility can be created separately and then bound together under a group to apply booking restrictions

Dashboard >> Amenities >> Settings

 

Live society account balance on MyGate Dashboard

Knowing the real time society balance is highly important for making decisions around vendor payments. Further the difference between the current balance and the last reconciled balance can give the admin a proper view into the pending reconciliations by the accounts team. With this update, we have presented the society balance on the homepage of the dashboard to the roles such as admin, treasurer, accountant, etc.

Notes –

• This feature is only available with ICICI & Yes Banks current account for now and soon be expanded to SBI and other banks
• We are currently running a pilot with a few societies in Bangalore. Post this exercise, we will open the feature to be enabled on demand

Dashboard Home Page

 

Quick fund transfer between advances for a house

Quite a few times, funds not being available in the proper advance account can lead to auto-settlement not happening and disputes arising. Such cases are mostly encountered when excess payment has previously been booked into a wrong advance account by the society office or a resident has made an advance payment for multiple heads into a single advance account. To resolve this, the accountant is required to pass JVs under the voucher section. With this new update on the house dues page, the admin receives the following benefits on a day to day basis –

1. The quick transfer tool does not require one to go to the voucher section, saving time in navigation
2. Minimum amount of data is asked while making the transfer, further saving one’s time

Notes –

If a user wants to operate in a previous financial year, he should change the FY first
The admin/accountant can delete the relevant JV created to revert the transfer of advance

Dashboard >> Accounts >> Dues and Receipts >> Dues

 

Renaming of society advances brought under admin control

As we go forward, the number of societies adopting the multi advance / multi bill plan setup are increasing every month. Hence, it is occasionally possible that the advance names configured in the first go by our team are not suited for the society and require a revision. This function added within the existing edit form would allow such changes at the admin’s end.

Any revision would only be required for the general ledger of the concerned advance – the changes to the relevant house sub-ledgers under it would automatically flow.

Dashboard >> Accounts >> Invoicing

 

Bill Plan & advance status brought under admin control

Along the lines of the previous update, as the number of bill plans and multi advances in a society become quite a few, the admin would be required to strictly control the ones which are no longer in use. Showcasing all the bill plans and multi advances all the time may lead to human errors on both accountant and resident level.

With this update, we have introduced a publish/unpublish checkbox within the edit forms and the unused configurations can be disabled as per admin’s or treasurer’s choice. The benefits are –

1. The disabled bill plans and advances would not be available for template creation or any fresh transaction on the dashboard, removing the chances of mistakes by accountants.
2. The disabled advances would not be available for fresh payments on the app, removing the chances of mistakes by residents.
3. This method can also be used to preserve liability funds (IFMS, advance maintenance, etc) – the values will be visible to the respective residents, but would not be utilized for any settlement.

Accounts >> Invoicing >> Member Invoices>> Bill Plans

Accounts >> Invoicing >> Member Invoices>> Multiple Advance

 

Last updated user to be logged for the amenity bookings

In the lifecycle of an amenity booking, its status changes with time from created to canceled or rejected. Sometimes, in cases of disputes, it becomes essential for the admins to quickly know who (and when) updated the booking status.

We have now added the ‘Last Updated By’ and ‘Last Updated Date & Time’ details in the downloaded Amenity report and also when viewing each amenity booking detail on the dashboard UI. This will help the admins to know this data easily and also to maintain any local records.

Amenities >> Reports

Security :

 

Entry-Exit report enhancements

• Vendor name addition in the downloaded report

The vendor name (‘From’ column) was only visible to the admins in the monthly entry-exit report. The same will now be visible in the date wise entry-exit report as well. This will help the admins to check this data for a short period of time and avoid downloading the monthly report each time.

People Hub >> Visitors >> Entry Exit Report

• Gate Number addition in the downloaded report

The Gate number of entry-exit was not shown in the reports making it difficult for the admins to check the activity at each gate in case a society has multiple gates. Now, the admins will be able to see the gate number in the entry-exit report making it easier for the admins to compare the visitor footfall at each gate.

People Hub >> Visitors >> Entry Exit Report
People Hub >> Visitors >> Entry Exit Monthly Report Download

 

Attendance report enhancements

• Passcodes and Serial numbers addition in the downloaded report

The attendance report when downloaded did not show the passcodes of the service providers and also serial numbers for the admins to verify. We have now added these parameters to the downloaded attendance report where the admins can now see the passcode against each staff and also the serial numbers in order to get the right count of staff whose attendance is being checked.

People Hub >> Service Providers >> Attendance >> Download Attendance
People Hub >> Service Providers >> Attendance >> Download Attendance Detail

• Download Date range header addition in the downloaded report

In order to avoid confusion after downloading the report and to avoid multiple downloads of the same data, we have now added the Date range of the data downloaded as a header in the attendance report. This will help the admins identify the exact date range for which the attendance report has been downloaded.

People Hub >> Service Providers >> Attendance >> Download Attendance
People Hub >> Service Providers >> Attendance >> Download Attendance Detail

 

Personal data protection enhanced across the platform

Currently, the PII data of residents and service providers were masked based on the GDPR settings when the society opts-in for the same. This was leading to visibility of privacy data for the admins and misuse of the data by the society admins. We have now enabled masking of resident and service provider data irrespective of the society enabling GDPR. The masking in the listing page will show the ‘View’ option where the admins will have to enter the reason to view the data. The masking has been added for the PII data in the dashboard as well as in the downloaded reports. This will avoid misuse of any privacy data and safeguard the personal data of residents and service providers. The data masking has been done in the pages below:

People Hub >> Service Providers >> Service Providers List

People Hub >> Service Providers >> Service Provider company

People Hub >> Service Providers >> Inactive Service Provider

People Hub >> Residents >> Resident List

People Hub >> Vendors

People Hub >> Key Personnels

 

Additional Notes :

• IFSC code to be displayed within invoice template and generated batch to ease account remapping requests from societies.
• Multiclick concerns resolved and loaders added to the penalty item list page.
• Comment count added within the listing cards of the society discussions.
• Transaction Charges renamed to Convenience Fees on the ERP checkout page.

That’s all folks!!