Managing gate activity shouldn’t mean flipping through bulky paper registers. From key handovers and water tanker entries to vendor logs and material movement, Digital Registers brings every gate record into one searchable, real-time system inside your Mygate Admin Dashboard. The feature replaces manual registers with customizable digital logs, giving admins complete visibility while making record-keeping simpler for security guards.
What you can create?
Create custom registers for any gate-level activity, including:
- Key Registers
- Water Tanker Logs
- Material In / Material Out
- Vendor Entry Logs
- Any society-specific operational register
Each register supports 2 to 8 custom fields, allowing you to capture exactly the information your society needs.
How to Create Digital Registers for Your Society
Most housing societies still rely on paper registers to record key handovers, water tanker entries, vendor visits, and material movement. While familiar, these registers are difficult to maintain, prone to errors, and nearly impossible to search when you need an old record.
Digital Registers brings all of these gate logs into your Mygate Admin Dashboard, making them customizable, searchable, and available in real time for complete operational visibility.
Create a Digital Register in 5 simple steps
Step 1: Log in to your Mygate Admin Dashboard
Sign in using your admin credentials.
Step 2: Navigate to Digital Registers
Go to Security & Patrolling → Digital Registers from the left menu. This is where all your society’s gate registers are created and managed.
Step 3: Click “Add Register”
Select Add Register and enter a name for your register, such as Key Register, Water Tanker, or Material Movement.
Step 4: Choose the register type and add custom fields
Select the register type – Material In, Material Out, or Logs; and configure 2 to 8 custom fields based on what your society wants to capture.
Some examples include:
- Key number
- Vendor name
- Vehicle number
- Flat number
- Purpose of entry
Step 5: Save and start using it
Click Submit to create the register. It instantly becomes available in the Guard App, where security guards can begin recording entries digitally.
A smarter way to manage gate operations
Digital Registers give your society a single source of truth for every gate activity. With customizable fields, real-time visibility, and searchable records, managing security logs becomes faster, more accurate, and completely paperless.
Frequently Asked Questions
What are Digital Registers?
Digital Registers is a feature that replaces paper gate registers with customizable digital logs for key handovers, material movement, vendor entries, water tankers, and other gate activities. All records are available in real time from the Mygate Admin Dashboard.
What types of registers can I create?
You can create Material In, Material Out, and Logs registers, with up to 8 custom fields to suit your society’s requirements.
How many digital registers can a society create?
A society can create up to 20 active digital registers by default.
Can I edit records after they’re created?
Yes. Records can be edited once, and both the original and updated versions are preserved in the edit history for complete audit transparency.
Can guards add entries without the internet?
Yes. Guards can continue creating entries offline, and the data automatically syncs once connectivity is restored. Register creation and deletion, however, require an internet connection.