In most societies, guard patrolling is one of those silent operations. It is expected to happen, but committees often have no way of knowing whether guards are actually making their rounds, covering the right points, or doing it on time. Mygate ERP turns this into a structured and trackable process. With its Guard Patrolling module, committees can design patrol routes, assign checkpoints, schedule timings, and then receive digital proof of patrol completion. The result is less reliance on trust and more reliance on data.
Setting up patrol routes
The first step is creating the patrol routes. Each route can be mapped to specific checkpoints around the society, for example, the main gate, clubhouse, basement, or garden area. These checkpoints can be tagged using QR codes or NFC tags, which are placed physically at the location. Guards are required to scan these tags during their patrols to mark their presence.
When creating a route, admins can:
- Name the route (e.g., “Basement Night Patrol”)
- Select locations from the pre-tagged checkpoints
- Schedule patrol timings such as every two hours after 10 pm
- Link gates or access points to the route for better coverage
This ensures that patrols are not random but structured, with each round clearly defined.
Execution of patrols and live tracking
Once patrol routes are created, guards carry out their rounds by scanning the QR or NFC tags placed at each checkpoint. Each scan captures the time, location, and guard identity, instantly updating the system. This creates a digital trail of patrol activity that cannot be manipulated after the fact.
For committees, this means:
- Real-time visibility into whether patrols are happening as scheduled
- Timestamped proof that guards reached every checkpoint
- Deviation alerts if a checkpoint is missed or patrol is delayed
Patrols can also be monitored on the dashboard map view, where every checkpoint is plotted. As guards complete their rounds, committees can see exactly where and when scans were done, giving a live sense of coverage across the property.
Reports and insights from patrol activity
Every patrol carried out by the guards gets logged into a structured digital report. These reports are accessible on the dashboard and can also be downloaded for record-keeping.
Committees can filter reports by date, route, status, or guard, making it simple to review specific time frames or incidents. A few common use cases:
- Verifying that patrols happened during a security incident
- Checking consistency of guard performance across weeks
- Reviewing missed or incomplete patrols to take corrective action
The format is simple yet detailed, showing checkpoints covered, the time of scan at each location, and whether the patrol was marked completed or missed. Since all reports are automatically stored, there is no dependency on guards manually maintaining registers.
This automated log also becomes important during audit reviews or disputes, where the committee needs evidence of whether a patrol was actually carried out.
Why it matters for residents and committees
For residents, the biggest reassurance comes from knowing that their society’s security doesn’t depend on blind trust alone. With every patrol digitally tracked, there’s tangible proof that guards are covering all checkpoints. This strengthens the sense of safety in the community.
For committees, the benefits are operational. They can:
- Set clear patrol expectations with routes and schedules already defined in the system
- Monitor guard accountability without needing manual supervision
- Identify lapses quickly using missed patrol alerts or incomplete logs
- Improve vendor management, since the system highlights if a security agency is not meeting agreed standards
The result is a security setup that is proactive instead of reactive. Guards are guided by clear routes, committees have oversight without micromanaging, and residents gain confidence that their community is being patrolled consistently.