Pramukh Elysium Co-op housing society

is a peaceful residential community known for offering minimum maintenance with maximum services. Alongside efficient day-to-day functioning, the society is widely recognised for its vibrant festival celebrations such as Navratri, Ganesh Chaturthi bringing residents together without adding financial strain.

As the committee took on larger responsibilities from budgeting and dues recovery to compliance and long-term planning maintaining financial discipline while keeping maintenance costs under control became a key priority.

Here’s how Mygate ERP supported that journey.

“Mygate ERP helped us bring transparency to our finances. From billing & collections to reporting, everything became easier to track and manage.”

Navinkumar Prajapati, Treasurer

Challenges for the RWA

Managing society finances at Pramukh Elysium involved more than routine billing.

  • Annual financial planning and budget control: The committee needed to prepare a detailed yearly budget covering fixed expenses and maintenance-related works, while ensuring uninterrupted services and financial discipline.
  • Recovery of long-pending maintenance dues: Maintenance dues pending for over two years from certain residents had to be recovered carefully, with penalties applied correctly and without creating disputes.
  • Legal and compliance gaps: A long-pending issue where the builder had not issued share certificates to residents had to be resolved to ensure compliance and financial clarity.
  • Building long-term financial stability: The committee wanted to strengthen the society’s reserves and ensure consistent growth of fixed deposits over time.

 

How Mygate ERP supported structured financial management

Mygate ERP was adopted as the system of record for billing, collections, and financial visibility.

  • Migration to a single ERP platform: All residents and historical data were migrated from NoBrokerHood to Mygate, ensuring continuity while moving to a more user-friendly and reliable system.
  • Centralised accounting and maintenance billing: Maintenance billing, expense tracking, receipt generation, and audit-ready reports were managed through Mygate ERP, improving accuracy and control.
  • Automated dues collection and follow-ups: Digital payments and automated reminders reduced manual follow-ups and supported smoother recovery of outstanding dues.
  • Transparent communication through notices: Financial updates, rules, and decisions were shared via the notice board, ensuring residents received consistent and official information.

 

Positive outcomes after implementation

The shift to Mygate ERP strengthened the society’s financial foundation.

  • Successful recovery of old dues: Maintenance dues pending for over two years were collected and regularised transparently, without conflict.
  • Stronger long-term financial health: Prudent fund utilisation and controlled expenses led to a consistent increase in the society’s Fixed Deposit balances over the last four years.
  • Cost-neutral festival management: A dedicated festival fund of ₹600 per flat per year was managed within existing maintenance, enabling vibrant celebrations without additional charges.
  • Improved compliance and additional income: Share certificates were issued to all residents, and a transfer fee rule was introduced, generating approximately ₹2.5 lakh annually for the society.

By bringing billing, collections, and financial reporting onto a single ERP platform, Pramukh Elysium was able to recover long-pending dues, maintain strict budget control, and build long-term financial stability all while continuing to deliver quality services and community experiences.

Interested in Mygate?

Are you an RWA member looking to improve how your society is run? Let's schedule a quick demo.