Managing community operations is exhausting and manual procedures add to the struggle – like keeping a tab of move-ins and move-outs and verifying if all dues are cleared. But not anymore!
To make things simple and quick for you, we have introduced a digital move-in, move-out mechanism. With this end-to-end feature for both committee members and residents, you can now get rid of on-paper formalities.
Why Mygate move-in move-out?
Mygate is the first app in the market to have launched this feature, simplifying the comprehensive and scattered process of move-in and move-out to less than a few clicks. The complete flow is designed intuitively, keeping in mind the ease-of-use and maximum convenience.
Introducing the feature to the Society Dashboard will have the following benefits:
- Real-time information on the total number of move-ins or move-outs at any given time.
- Enable effective administration and never miss to collect move-in/move-out charges.
- Single dashboard to manage all move-in, move-out requests with up-to-date database.
- A known and accepted platform to define society rules and regulations around move-in or move-out
- A smart, convenient experience for your residents so they don’t have to run around the last minute with documents for permissions.
- During MC transition, pass the resident information easily in the form of digital records.
Configure Move-in Move-out for your community
Click on ‘Configure’ on the landing page of the dashboard. Unless you configure the move-in and move-out for your community, it won’t reflect in the user application. If you need help with the configuration, please get in touch with your Mygate Representative.
Move-in Process Setup
- Enable/disable the fields on the Family page as per your society rules. Click on ‘Save & Next’ to continue.
- Add a list of documents you want the users to upload. Click on ‘Save & Next’ to continue.
- Add the society’s bank account details for the users to pay the move-in charges via the app.
- Type in the move-in rules in the comment boxes such as “Please adhere to the society clubhouse norms.”
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Move-out Process Setup
- Check if the Resident has paid the move out charges. And select the bank account to which the move-out charges have to be deposited.
- Create a move-out checklist for the users as per society rules. For example, a list of items they need to return before the move-out – parking tags, amenity ID, etc. Click on ‘Save & Next’ to continue.
- Next, type in the move-out rules in the comment boxes such as “Please adhere to the society clubhouse norms.”
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Once the configuration is done, you can continue to manage the move-in, move-out requests.
Manage Move-In and Move-Out Requests
- This can be managed from a single dashboard. Check the statuses of the different flats and approve or reject the requests accordingly.
- If you decide to reject the move-in request, select the appropriate reason, and enter the comments that will help the user to modify the application and submit again.
Simplified Move-in Workflow
- Go to ‘PeopleHub’ > Select ‘Residents’ > Select ‘Move-in Move-out Requests’
- Admin needs to configure the Move-In process for their community as described above.
- Next, configure Payments. Account details in which move-in charges will be deposited can be added without the Bank Name. This is non-mandatory.
- Society Admin will be able to only add the “Move-in” Charges.
- Zero Move-in Charges – Payments module will not be displayed to the resident in Move-In application if the Move-In charges haven’t been configured or Move-In charges are Zero.
Simplified Move-Out Workflow
- Admin needs to configure the move-out process for their community as mentioned above.
- Move-out Request – Only the Move-out charges are required to be paid by the resident while submitting the Move-out application. Other charges like maintenance, dues, and security deposit will not be included in the Move-Out application. Other charges will have to be settled offline or through the Payments module in societies where accounting is live.
- Zero Move-Out Charges – Payments module will not be displayed to the resident in the Move-Out application if the Move-In charges haven’t been configured or Move-In charges are Zero.
Move-Out Requests that are deleted by the residents will be available on the Dashboard as ‘Cancelled‘ requests.
Guard App Move-in Gatepass
Once you accept the move-in or move-out request, a 6-digit gatepass is generated for the user that must be shown at the gate when the vehicle carrying the user’s household items enters and exits.
As the guard enters this 6-digit code in the guard app, it reflects the move-in or move-out request. Guard then creates the entry for the vehicle driver and allows the vehicle in. The same code is used when the vehicle exits the community.
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Connect with your Mygate Representative to enable this feature in your society.